Terms of Service
Last updated: June 2026
1. Acceptance of Terms
By accessing or using Whenn at meetwhenn.com, you agree to be bound by these Terms of Service. If you do not agree, please do not use the service. These terms apply to all users including hosts who create meetings and participants who respond to meeting requests.
2. Description of Service
Whenn is a group scheduling tool that helps users find mutually available meeting times. Hosts create meeting requests, share them with participants, and Whenn identifies overlapping availability to suggest or automatically confirm meeting times. The service integrates with Google Calendar, Microsoft Outlook, and Zoom.
3. Use of Calendar Data
When you connect your Google or Microsoft calendar, Whenn requests permission to read your free/busy availability data only. Specifically:
- We read only whether you are marked as free or busy during specific time periods. We never read, store, or process event titles, descriptions, locations, attendees, or any other event details.
- Calendar data is used solely to identify available meeting times within Whenn.
- We do not sell, share, or transfer your calendar data to third parties.
- We do not use your calendar data for advertising or any purpose beyond scheduling.
- You can disconnect your calendar at any time from your Whenn dashboard (meetwhenn.com/dashboard), or by revoking access directly through your Google Account settings (myaccount.google.com/permissions) or Microsoft Account settings.
4. User Accounts
Whenn accounts are created automatically when you create your first meeting. We use magic link authentication — no password is required. You are responsible for keeping access to your email account secure. Participants do not need an account to respond to meeting requests.
5. Acceptable Use
You agree not to use the service to:
- Create meeting requests impersonating another person or organisation
- Send unsolicited or spam meeting invitations
- Attempt to disrupt, damage, or gain unauthorised access to the service
- Use the service for any unlawful purpose
Whenn reserves the right to suspend or terminate access for users who violate these terms.
6. Data and Privacy
Our Privacy Policy describes in detail how we collect, use, and protect your personal data. By using the service you agree to its terms. We collect only what is necessary to operate the service, we do not sell your data, and you can delete your account and all associated data directly from your account settings at meetwhenn.com/settings, or by contacting support@meetwhenn.com.
7. Third-Party Services
Whenn integrates with Google Calendar, Microsoft Outlook, Microsoft Teams, and Zoom. Your use of these integrations is subject to the respective terms of service of those providers. Whenn is not responsible for the availability or conduct of third-party services.
8. Intellectual Property
Whenn and its original content, features, and functionality are owned by Whenn and protected by applicable intellectual property laws. You may not copy, modify, distribute, or reproduce any part of the service without express written permission.
9. Disclaimers
The service is provided "as is" without warranties of any kind. We do not guarantee that the service will be error-free or uninterrupted, or that meeting confirmations will always be accurate. Whenn is not responsible for any missed meetings or scheduling errors arising from use of the service.
10. Limitation of Liability
To the fullest extent permitted by applicable law, Whenn shall not be liable for any indirect, incidental, special, or consequential damages arising from your use of the service.
11. Changes to Terms
We may update these terms from time to time. We will notify users of significant changes by updating the date at the top of this page. Continued use of the service after changes constitutes acceptance of the revised terms.
12. Contact
For questions about these terms, contact us at support@meetwhenn.com. These terms are governed by the laws of England and Wales. Whenn is a UK-based service.